It’s Monday morning – you just sat down at your home or work office – open up your outlook calendar and there are so many different color-coded tasks that need to be done today. You jump right in, handling task after task. Email notifications come in, you open and review, and then another one pings your inbox. You start to feel overwhelmed and it’s only 10am! You think to yourself, “how in the world will I get anything done?!”

I can completely relate to this feeling: having a dozen browsers open on my laptop, checking my Instagram notifications, working on an Excel pivot table, and listening to my grandmother rant on the phone – honestly, how can I really devote 100 percent focus on each of these tasks?! 

First step – breathe! It is ok to say no when necessary and know that you do not need to overextend yourself and complete everything that comes your way.

Next: Ask yourself the following questions:

  •  Where do you spend most of your time?
  • The things you do in a day—is it filled with things that matter most to you or is it just “stuff”?
  • What’s a time-waster for you?

When it comes to being efficient and effective with your time, Stephen Covey’s time management matrix makes it easy to figure out what you “need” to be doing with your time and attention. In his book, 7 Habits of Highly Effective People, habit # of “Put First Things First” helps you to prioritize the most important tasks that align with your goals.

Reference: https://www.franklincovey.com/the-7-habits/habit-3.html

  • Quadrant Iimportant deadlines with high urgency

    The first quadrant contains tasks and responsibilities that need immediate attention.

  • Quadrant IIlong-term development and strategizing

    The second quadrant is for items that are important without requiring immediate action. Covey points out that this quadrant should be used for long-term strategizing.

  • Quadrant IIIdistractions with high urgency

    The third quadrant is reserved for tasks that are urgent, without being important. Covey recommends minimizing or even eliminating these tasks as they do not contribute to your output. Delegation is also an option here.

  • Quadrant IVactivities with little to no value

    The fourth and last quadrant focuses on tasks and responsibilities that do not yield any value—items that are unimportant and not urgent. These time wasters should be eliminated at any costs

 

Here Are 8 Ways to Stop Multitasking and Get More Done:

 

      • Use a planner that will help you to prioritize your tasks.
      • Do one thing at a time.
      • Make a weekly plan—remember to look at the big picture. 
      • Plan daily—with a weekly plan in place, you can focus on your daily priorities, tasks, and appointments.
      • Make a list of your biggest time wasters and commit to focus your time on more important things.
      • Keep your workspace clean.
      • Turn your phone off.
      • Stop being a slave to your inbox – block out time to check your emails or turn off push notifications. 

Question: Are you a multitasker or do you prefer to work on things one at a time? Leave a comment below to share how you do less and accomplish more!


About the Author:

Ashley Hodge

Instagram: a.hodgefitness
I help people rediscover what healthy means to them. There’s no one-size-fit-all strategy to approach with training and nutrition; I know that people have their own needs and goals and I want to make fitness work for them, not the other way around. Sometimes we lose sight of ourselves. It happens to the best of us – even the most successful and self-aware people can go through phases where everything seems… off. In fact, getting lost can be an awesome opportunity to rediscover and redefine ourselves, perhaps uncovering an even more fulfilling version of ourselves that has been trying to push its way through.  My own personal transformation inspires me. I lost 40lbs almost 10 years ago, gained lean muscle (which I maintained), and I know inside & out what it feels like to be frustrated, stuck in a cycle, surrounded by loved ones who do not support you or have a hard time understanding why you are going against the “norm”. In reality – no one knows you better than YOU. I shifted my attitude, took responsibility, and realized that true success is showing up for myself! My compass is fu*k what you think – this is my body/my life. I am doing to do what feels good to me. Through my journey – how I show up and what I share authentically resonates with people I encounter. Which in turn from my sharing – people begin to consciously make changes for themselves to see into the possibility of their own self-transformation. That in itself inspires me, and I fall in love with this journey over and over again. I have an enormous respect & understanding for those who transform themselves – what a pay off the world we would be if we kept pushing pass our comfort zones. There’s value in having to do the hard things and not being stuck in a box that you created.

 

 

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